![]() ![]() The template’s pre-filled tasks are very comprehensive and cover virtually all aspects needed to create your spectacular event. If you need to add additional rows to the template, simply “insert row” and this drop down menu will appear: To help keep you organised and on track, tasks have been categorised as: There are countless individual tasks to be performed in the lead up to an event. Click To Tweet Step 5: Using the Template Category: Whether or not the task has been completed.Īn event planning template is simply a specialised project management tool.Who is responsible for delivering each task.For instance: define the purpose of the event, prepare a guest list, book a venue, book an entertainer, identify AV requirements etc. Every specific task that needs to occur.For example, the 90-Day Timeframe is divided into tasks that need to occur 60-90 days prior, 30-60 days prior and 14-30 days prior. Groups of tasks that need to be undertaken within a similar timeframe.It’s designed so you can clearly identify: Click To Tweet Step 4: Specify Tasks: What, When, WhoĪn event planning template is a specialised project management tool. The free event planner's template with auto-update, designed to help you accurately allocate and track time-driven resources. This feature is designed to help you keep track of time, which is mission critical for any form of project management. ![]() The template will auto-update with today’s date. Once you have selected the best template version for your event, it’s time to fill in the Event details:Įnter the following in the top left of your timeframe: Click To Tweet Step 3: Fill In Your Event Details This event planning template caters to three different lead-times: 14-days, 90-days and 6+ months notice. It suits any event with a lead time of 6 months or more. 6-Month Event Planner: Use this for long-term planning – it’s also the most detailed.It is not as comprehensive as the 6-month + planner, but still has considerable detail. 90-Day Event Planner: For mid-term event planning.It acts as a virtual checklist and contains a suggested order of things that need to be accomplished in a short timeframe. 14-Day Event Planner: Ideal for short lead-times, and focuses on ‘getting it done’.The versions vary in the level of detail, and how far in advance you’ll need to do each task: Our template caters for three different lead-times: 14 days notice, 90 days notice and 6+ months notice. How much time do you have to plan the event? More time is generally better, although you may be asked to plan an event in as little as 2 weeks! Click To Tweet Step 2: Determine Your Event Timeline The Event Planning Template that's a cinch to use for all types of events, big or small. It’s a cinch to use for all types of events, big or small, fancy or simple.ĭownload it in Microsoft Excel or Google Sheets, then follow the steps below and learn how to get the most out of it. The beauty of this event template is its versatility. All the calculations and mathematical formulas are already there to calculate amounts.īelow is a screenshot along with a link to download this party planner template.Available in Excel and Google Sheet formats, pre-filled, fully editable and ready to print. You can amend any area, change headings and add new item lines according to your event. This template is created using Microsoft Excel with everything easily customizable. Identify and contact sponsors/partners (if applicable).Identify and confirm speakers/presenters/entertainers (if applicable).Create and launch publicity plan & brand your event.Recruit event committee, for example, event manager. ![]()
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